Data Protection Policy small business
Data protection – looking after the information you hold
If you hold and process information about your clients, employees or suppliers, you are legally obliged to protect that information. Under the Data Protection Act, you must:
- only collect information that you need for a specific purpose;
- keep it secure;
- ensure it is relevant and up to date;
- only hold as much as you need, and only for as long as you need it; and
- allow the subject of the information to see it on request.
Good information handling makes good business sense, and provides a range of benefits. You'll enhance your business' reputation, increase customer and employee confidence, and by ensuring that the information is accurate, save both time and money.
Data protection workshops
Our programme of data protection workshops are for small to medium sized enterprises from various sectors ranging from charities to private companies. The events are aimed at staff or managers with limited practical experience of data protection working for organisations who have responsibility for processing personal data.
Requests for personal information
Your employees and customers have the right to see their personal information by making a subject access request.
Registration with the ICO
If you handle personal information, you may need to notify as a data controller with the Information Commissioner’s Office. Notification is a statutory requirement and every organisation that processes personal information must register with the ICO, unless they are exempt. Failure to notify is a criminal offence.
If you do telephone, email or other electronic marketing then you need to comply with the Privacy and Electronics Communications Regulations.
For further information for small businesses, see our direct marketing checklist (pdf) or see our guidance on direct marketing (pdf).
As an employer, you are obliged to protect your employees’ personal information. For more information, see:
If you buy and sell databases containing customers' personal information then you need to comply with the Data Protection Act.
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