Data Protection Self Assessment // IT Management Solutions

Data Protection Self Assessment

Architecture ModelWhile the SAP is meant to be a snapshot in time of implemented security controls, the Resource Proprietor, along with the Application Coordinator, is also responsible for updating the SAP after any significant changes are made to the application, including any of its privileged access and institutional devices (e.g. servers are added/removed, new privileged access devices are added/removed, etc).

How to Submit SAP?

Microsoft Word document templates are provided to help with the documentation effort for both PL1 and PL2+ applications.

PL2+ SAP Template

PL1 SAP Template

Once the SAP is completed, please send it to ISP via the following web form (requires CAS authentication). The submitted SAP will be tracked via our ticketing system, where an security analyst will be assigned to respond to your submission and review the SAP within 2 weeks.

Note that SAPs for PL1 applications are strongly recommended, though they are not required to be submitted to ISP.

Who should use a SAP?

Applications using data covered by MSSEI are all required to meet security requirements outlined in MSSEI. It is the responsibility of the Resource Proprietors for all covered applications to implement the necessary security controls to meet security requirements.

The Resource Proprietor for the covered application is the person responsible for meeting the MSSEI requirements, and ultimately responsible for ensuring the SAP is prepared, implemented, monitored for effectiveness, and finally submitted to the Information Security and Policy (ISP) for review.

MSSEI Requirements TableThe broad scope of questions asked in the SAP will likely require an individual, which we are calling Application Coordinator, who is most knowledgeable about all the essential parts of the application in question. The resource proprietor may choose to delegate the responsibility to fill out the details of the plan to the Application Coordinator. To speed up the assessment process and avoid confusion, ISP also strongly recommends that the person assigned the Application Coordinator role to be the main contact person to interact with ISP during the SAP review process and subsequently through the entire MSSEI assessment. While the Application Coordinator may not be the expert on all technical topics, he or she should know who are the experts that can be tapped to describe the technical aspect of application and relevant security controls.

ISP provide templates for the SAP for both PL1 and PL2+ applications. At the start of each SAP template is a table to write down the basic information about the application, such as name of the Resource Proprietor, Application Coordinator, Application Name, etc.

Every application's resource proprietor is responsible to know application data's protection level. If you have not yet confirmed your data protection level from the IT Policy office, please go to Data Registration, where you will be asked to complete a brief questionnaire, and upon review of the questionnaire, you will receive your classification from IT Policy staff.If your system is classified as PL2+ (protection level 2 or protection level 3), the next step is to verify that your covered devices has been registered with RDM (Restricted Data Management). By registering with RDM, your system will be automatically enrolled in campus intrusion detection and vulnerability scanning, and monitoring can begin within 24 hours.
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