Performance monitoring plan USAID // IT Management Solutions

Performance monitoring plan USAID

Diagram of Performance Organized by Results, User Information, etc.Once captured through an effective system for Collecting and Storing Performance Data, USAID intends that information on the status of programs and project in relationship to targets be used in a number of productive ways including: (a) formal reporting to USAID/Washington and onward to the U.S. Congress and the public, (b) Mission-level efforts to foster learning and to "manage for results" across a portfolio and (c) sharing with USAID partners to facilitate learning and improvement on their part.

To be valuable at the Mission-level, performance data must be accessible in ways that are meaningful. Performance information dashboards can, in principle, provide Mission staff at all levels with a clear over view of where the portfolio stands as well as layered access to additional data that can help pinpoint both problems and opportunities. Ideas about structuring performance information dashboards with are still evolving might start with a summary building around a CDCS Results Framework and move to indicators and geographic displays, using colors and symbols to transmit performance highlights.

Click on the diagram to view a larger version in a new window

Formal Reporting to and through USAID/Washington

Each year, Missions and other operating units in USAID report results in relation to performance targets for the most recent fiscal year, and set performance targets for the next three fiscal years. For USAID standard and custom indicators, performance is reported through a Performance Plan and Report (PPR) that accesses, organizes and sometimes aggregates information from all of the projects and activities for which the Mission has specified these types of performance measures. PPR data contribute to the development of a joint Foreign Operations Performance Report that is issued annually, as shown on the sidebar on this page. In addition, USAID uses Mission level data to help prepare Presidential Initiative Reports such as the Annual Report to Congress on the Presidential President's Emergency Plan for AIDS Relief (PEPFAR) and other specialized reports. Proper identification of indicators before they enter a Mission's information system can help to simplify these increasingly automated processes.

N/A 80 days 78 days 72 days
41.10% 63.30% 70.40% 28.20% 16.00%

Source: FY 2011 Foreign Operations Performance Report/FY 2013 Performance Plan

Mission Management and Learning

While performance information is always shared with USAID/Washington, Missions vary considerably on the degree to which they actively use performance information to foster learning and achieve results at the Mission-level. USAID's emphasis on learning under new CDCS's and improvements in information technology both support further movement in this direction as suggested by the diagram above.

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